Accountants Payable Assistant/ Offre Interne & Externe

Posting Code     : 226820  

Responsable Hiérarchique   : HO Accountant Tax

Catégorie                             : CB (Level 5)

Lieu d'affectation                 : Kinshasa (Direction Générale)

Nombre de poste à pourvoir : 1

Closing Date                         : 06/29/2026

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SUMMARY

The Accounts Payable Assistant prepares and processes payments that include but are not limited to invoices, departmental billings, employee reimbursements, payroll, staff advances taxes and other statutory payments. All payments must be properly approved within the FINCA DRC policy and they must have adequate supporting documentation.  The documentation relating to each payment must be properly filed in an orderly manner so that it can be easily retrieved when so required.

 Payments must be posted to the Orbit general ledger in line with the FINCA DRC chart of accounts. The credibility of the Finance function depends on the provision of accurate and timely information to management and the business. The General Ledger is the only source of financial information on the company ensuring that there is only “one version of the truth”.

 ESSENTIAL DUTIES include the following. Other duties may be assigned from time to time.

 OPERATIONS

• Prepare and process payments accurately, efficiently and in a timely manner.
• Provide efficiency/accurate bookkeeping of payments at all times.
• Ensure that the necessary approvals from management have been obtained for payments before they are made.
• Prepare payment vouchers and bank payment orders and process the necessary approvals by management.
• Implement all the Accounts internal controls, policy and procedure guidelines in as far as they relate to payments and other related areas in Finance and Administration.
• File all the documents/receipts/correspondences processed in an orderly manner ensuring that all the approval processes have been full complied with.
• Prepare periodic and transaction reports as per the set processes and procedures.
• As part of the month end closing process, ensure that outstanding payments are fully accrued for.

CUSTOMER SERVICE

• Ensure payments are made in a timely manner and that issues are addressed or escalated in a prompt manner.
• Maintain good working relationships with the finance team and the administration team for effective performance of duties.

 SUPERVISORY RESPONSIBILITY      

 N/A

COMPETENCIES            

• To perform the job successfully, an individual should demonstrate the following competencies:
• Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
• Problem Solving: Identifies and resolves problems in a timely manner.
• Decision maker: Manages difficult or emotional decision in any situations, responds promptly to the needs, and meets commitments
• Oral Communication: Speaks clearly and persuasively in positive or negative situations, listens and gets clarification, responds well to questions.
• Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time.
• Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently.
• Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
• Quantity - Meets productivity standards; Completes work in timely manner; Strives to increase productivity; Works quickly.
• Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.

QUALIFICATIONS

 Education & Experience                   

• A university degree preferably in Commerce and Accounting (B.Com), Business Administration (B.B.A) or Banking or Advance Diploma in Accounting
• The candidate must possess good report writing and analytical skills.
• Proficiency in Excel and computerized accounting packages is a must.
• The candidate must have bookkeeping knowledge and experience and must have work with  Finca for at least 1 year.

 Language Skills

 Fluency in French and English

 

 

 

 

Reasoning Ability                                                     

• Adapts to changes in the work environment; Able to deal with frequent change, delays, or unexpected events.
• Excellent judgment and diplomacy
• High level of initiative and ability to work with a minimum of supervision
• The ability to relate and communicate effectively
• Team-player with excellent communication and listening skills

  KEY DELIVERABLES

• Ensure that finance department meets its set performance targets;
• Ensure all payments are paid when due;
• Ensure branches get their petty cash when due;
• Ensure all supplier accounts are reconciled;
• Ensure that accurate and timely financial information is generated and shared within the FINCA;
• Liaise with administration department to ensure a smooth the payments process;
• Ensure that issues arising are resolved or escalated in a timely manner;

NB: Les Offres de FINCA DRC sont gratuites, aucun frais n'est exigé ni avant ni pendent et ni après le processus de recrutement. Le recrutement se fera en interne, les candidatures féminines sont vivement encouragées.